Time tracking that connects projects, billing and profitability

Projects & Gantt

• Projects

  Create projects, set deadlines, assign team members and responsible owners. Monitor task progress, overall project completion, and total hours logged, all in one place.

• Project Card Drag & Drop

  Drag project cards between status columns to change their status. Cards show the due date, tasks, budget hours and chat and attachment indicators.

• Gantt chart

  Plan project timelines and task breakdowns, with budget and spent time beside every bar, per project and across the client portfolio.

• Tasks

  Create and assign tasks to team members. Manage task status, and track time spent on each task.

• Project Overview

  Get an overview of the number of hours spent, tasks completed, and who worked for how many hours.

Budgets & Billing

• Project budgets

  Budget against spent time for every project, with budget alerts and forecasting.

• Project Billing

  View total billable and billed hours across all your projects. Identify what's pending and what's already invoiced.

• Invoices

  Create invoices from billable hours or manual lines, schedule recurring invoices with approval, and download PDFs to share with clients.

Profitability & KPIs

• KPIs & Trends

  View key business results, client activity, and performance trends in one place.

• Insights

  Understand client activity, work hours, and profitability at a glance.

• Revenue & Profitability

  Tracks uninvoiced hours, project profit, client revenue, and client health.

Client Portal

• Client Dashboard

  Client Members get their own workspace with a Dashboard of their projects, tasks, weekly hours and due tasks.

• Client Projects, Timesheets & Report

  Clients follow their projects, timesheets and a detailed report, talk to your team in Message Channels and ask Sensai, without access to your internal billing or profitability.

Reports

• Admin Dashboard

  Get a complete overview of work, projects, and performance in one centralized admin dashboard.

• Client Reports

  View and export detailed reports for each client, including project progress, profitability, and salary expenses.

• Project Reports

  Dive deep into project-level insights. See who worked on which tasks and track total hours, all in one place.

• Detailed Report

  Budget hours, time spent, billable hours and billable amount for every client project, exportable to formatted Excel.

• Company & Recurring Expenses Report

  Audits direct corporate expenses and recurring project payments.

Expenses

• Lunch Expense

  Add and manage the approvals of lunch expenses. Made for both members and admins.

• Company Expense

  Add and manage the approvals of company expenses, and get the summary. Made for both members and admins.

• Recurring Expenses

  Add and manage the approvals of recurring expenses, and get the summary. Made for both members and admins.

Activity & Productivity

• Activity Tracking

  Activity levels from keyboard activity, mouse clicks and mouse movement during tracked time, with a calculation your company configures.

• Apps & URLs Tracking

  See which apps and websites are used during tracked time, classified productive, neutral or unproductive. No screenshots are taken.

Communication

• Project channels

  Every project automatically gets its own channel, available on the project page and in Message Channels.

• Direct messages & groups

  Message colleagues directly, or use group conversations alongside project channels.

• Files, emoji & unread badges

  Share file attachments and emoji. Unread badges and the Unread filter show what is new, and the channel list is searchable.

Sensai AI

• Sensai AI assistant

  Sensai is TimeMagick's built-in AI assistant. Ask questions in a chat, with your account's project, client and time data as context.

• Conversation history

  Search earlier Sensai conversations in the thread sidebar, start a new chat, or continue where you left off.

Roles & Permissions

• Roles & Permissions

  Custom roles across 40 permission modules, with View, Create, Update and Delete actions where each applies, from projects and reports to invoices and project channels.