Track the work. Know what to bill. Know what you actually earned.
TimeMagick is time tracking, client billing and project profitability software for freelancers and very small client-service teams.
Freelancer plan: $4.50/month, or $3.80/month billed yearly, for up to 2 users. Every TimeMagick feature included.
From client work to what you actually earned
As a freelancer, your hours are the product. Hours tracked in one app, invoices written in another and income checked in a spreadsheet leave the same questions open every month: what have I worked but not billed, and which clients pay well for the time they take?
TimeMagick keeps the hour, the billing decision, the invoice and the client's profitability in one chain:
Step 1
Client work
Each client gets projects and tasks.
Step 2
Track time
Desktop, mobile or manual time against the task.
Step 3
Review billability
Set how much of each entry is billable.
Step 4
Project Billing
See billable against already billed hours.
Step 5
Invoice
Invoice the approved hours, or schedule it.
Step 6
Profitability
See effective rate and margin per client.
Every client hour belongs somewhere
In TimeMagick, time is never just a number on a timer. You track it against a client, a project and a task, so every hour is ready to be billed and counted in that client's profitability later:
A plain timer
Tuesday: 7 h 30 min
No client, project or task behind the total.
Client → project → task
- Harbor Labs → Website redesign → Development → 3 h 10 min
- Harbor Labs → Website redesign → Revisions → 1 h 15 min
- Acme Retail → Brand guidelines → Design → 1 h 30 min
Illustrative entries; tasks can be Design, Development, Research, Revisions, Meetings or Administration.
The Windows desktop app records time against the project and task you choose, along with idle time; you can also track on iOS and Android or add manual time with a reason. Your timesheet and timeline show each day as worked, idle and manual time.
How time tracking worksDecide what is billable before creating the invoice
Not every worked hour should be charged. A task took longer than you quoted, a revision round was your call, and administration is part of running the business. In tracked-time approval you set a billable percentage for each entry:
- 6 hours worked
- approved at 75%
- 4.5 billable hours
- Project Billing
- invoice
Administration can be approved at 0%, and the project's budget is shown beside the billable total, so you see how much of the quote the work has used while you decide.
Know what is billable and what is already billed
Project Billing answers the question freelancers ask most often: what have I worked that I still haven't charged for?
- Worked hours: everything you tracked for the client
- Billable hours: what you approved for billing
- Billed hours: what is already on an invoice
The gap between billable and billed hours is work that is finished but not yet invoiced, shown per client and project.
How Project Billing worksCreate the invoice from the work
The invoice starts from the approved hours instead of a blank document. Choose the client and project, add duration-based lines for your hours and quantity-based lines for fixed items such as a licence, then taxes and notes.
- Due date and status for every invoice
- PDF download, in the client's currency
- Scheduled recurring invoices, for example monthly support, with an approval step when they become due
TimeMagick creates and tracks invoices; it does not collect online payments.
How invoicing worksKeep multiple clients and deadlines organized
With several clients at once, deadlines collide. The Projects board shows every project as a card with its client, due date, tasks, time against budget and completion, in statuses you define, such as To Do, Client Review and Completed.
Each project has tasks with their own budgets and progress, and the Gantt shows when each piece of work is planned, so you can see where next week's deadlines overlap before you promise another start date.
How project management worksGive clients answers without building another spreadsheet
When a client asks where the hours went, the report is already there: filter by client, project, task and date range, show worked or billable time, and export it as a formatted Excel file.
If a client wants to follow the work themselves, you can invite them as a Client Member. They get their own workspace with a Dashboard, Projects, Timesheets, Report, Message Channels and Sensai, without access to your billing, invoices or profitability. It is optional; many freelancers simply send the report.
How reports workTrack project expenses too
A project's cost is not only your time. Subcontracted work, printing, materials or software bought for one client belong to that project. In TimeMagick, each expense is recorded against the project with your own categories and a status.
Recurring costs, such as a monthly tool subscription, have their own schedule and Payment History. Expenses count towards the project's margin, so a well-paid project with heavy costs shows up for what it is.
How expenses workUnderstand your own work patterns
The desktop app also shows where your working day goes: your Activity %, the apps and websites you used and how long, and whether that time was productive, neutral or unproductive by your own classification.
It is a way to spot interruptions and time sinks, not surveillance: TimeMagick never takes screenshots, and Private Time keeps app and URL detail out; it is recorded separately and not counted as worked time.
Find out what your time is really worth
The client with the biggest invoice is not necessarily the one worth the most. If they take disproportionately more of your time, the hour you spend on them earns less than an hour for a smaller client.
Client A
€4,000 invoiced for 80 hours
€50 per hour
Client B
€2,400 invoiced for 30 hours
€80 per hour
Illustrative arithmetic, not customer data.
TimeMagick calculates this from the hours, rates, invoices and expenses already in it. The KPI module shows Revenue, Profit, Avg Client Margin and Effective Rate, lists your Most and Least Profitable Clients, Uninvoiced Hours and Low-Profit Projects, and the Client Health ledger shows each client's revenue, profit, margin, cooperation length, last activity and active, warm or cold status.
Illustration (demo data, fictional projects and clients).
$4.50/month
or $3.80/month billed yearly · up to 2 users
- Every TimeMagick feature included
- Time tracking, billable-hours approval and Project Billing
- Invoices, recurring invoices and expenses
- Profitability KPIs and Client Health
Growing beyond two users?
The Business plan is $9.50 per user per month, or $7.60 billed yearly, with a 1-month free trial.
The 1-month free trial is on the Business plan. The Freelancer plan starts directly and can be cancelled at any time.
Explore TimeMagick by industry
Freelancing in a specific field? See how TimeMagick fits the workflows of these project-based teams, or read how it compares with Toggl and Harvest.
Built for project-based teams
- Engineering & Design StudiosProject hours, budgets and billing for engineering, CAD and design studios.
- Software DevelopmentReleases, billable hours and project margin for software teams.
- Architecture FirmsDesign phases, fee budgets and client visibility for practices.
- Consulting FirmsConsultant hours, utilisation and client profitability.
- Marketing AgenciesCampaign budgets, billable work and client margin.
- Creative & Design StudiosRevision rounds, project budgets and creative billing.
- AgenciesClient projects, billable hours and profitability for agencies.
TimeMagick for freelancers: key facts
- TimeMagick is time tracking, client billing and project profitability software for freelancers and very small client-service teams.
- The Freelancer plan costs $4.50/month, or $3.80/month billed yearly, for up to 2 users, with every feature included.
- Every time entry belongs to a client, a project and a task.
- In tracked-time approval, 6 hours worked approved at 75% become 4.5 billable hours.
- Project Billing shows billable against billed hours for every client and project.
- Invoices have duration-based and quantity-based lines, taxes, notes, PDF download, due dates and statuses; recurring invoices are scheduled and go through approval.
- Project expenses are recorded against the project and count towards its margin.
- The KPI module shows Effective Rate, Profit, client margin, Uninvoiced Hours and Client Health.
- TimeMagick does not take screenshots and does not collect online payments.
Frequently Asked Questions
Freelancer pricing, client time tracking, billable hours, invoicing, expenses and client profitability.
Is TimeMagick suitable for freelancers?
Yes. TimeMagick is time tracking, client billing and project profitability software for freelancers and very small client-service teams. You track time against the client, project and task, decide how much of it is billable, invoice it, and see which clients are actually worth your time.
How much does TimeMagick cost for freelancers?
The Freelancer plan costs $4.50 per month, or $3.80 per month billed yearly, for up to 2 users, with every TimeMagick feature included. The Freelancer plan has no free trial; the 1-month free trial is on the Business plan, which costs $9.50 per user per month, or $7.60 billed yearly.
Can TimeMagick track time for multiple clients?
Yes. Every time entry belongs to a client, a project and a task, so work for several clients stays separate from the moment it is tracked. You can track on the Windows desktop app, on iOS and Android, or add manual time, and the Projects board keeps every client's projects and deadlines in one view.
Can I separate worked time from billable time?
Yes. In tracked-time approval you set a billable percentage for each entry: 6 hours worked approved at 75% become 4.5 billable hours, and administration can be approved at 0%. The project budget is shown alongside, and the approved hours flow into Project Billing.
Can TimeMagick create client invoices?
Yes. Invoices have duration-based lines for hours and quantity-based lines for fixed items, plus taxes, notes, a due date, a status and PDF download, in the client's currency. Project Billing shows billable against billed hours, so you can see what still needs invoicing. TimeMagick does not collect online payments.
Does TimeMagick support recurring invoices?
Yes. You can schedule recurring invoices, for example for a monthly support arrangement. When a recurring invoice becomes due, it appears in TimeMagick and goes through an approval workflow before it is issued.
Can TimeMagick track project expenses?
Yes. Expenses such as subcontracted work, printing, materials or software bought for a project are recorded against that project with your own categories and an approval status. Recurring costs have their own schedule and Payment History, and expenses count towards the project's margin.
Can TimeMagick show which clients are most profitable?
Yes. The KPI module shows Revenue, Profit, Avg Client Margin and Effective Rate, lists your most and least profitable clients, Uninvoiced Hours and Low-Profit Projects, and has a Client Health ledger with each client's revenue, profit, margin, cooperation length, last activity and active, warm or cold status.
Can clients see their own TimeMagick reports?
Yes, if you want them to. You can export formatted Excel reports for a client, or invite the client as a Client Member. Client Members get their own workspace with a Dashboard, Projects, Timesheets, Report, Message Channels and Sensai, without access to your billing, invoices or profitability.
Turn every client hour into clear billing and profit
Track your next client project in TimeMagick, from the first hour to the invoice and the margin.