TimeMagick vs Clockify: go beyond time tracking
Both track time. TimeMagick goes further by keeping project delivery, resource planning, communication, client access, billing and profitability inside the same product.
Comparison last reviewed: September 2026
At a glance
TimeMagick
TimeMagick is built for teams that need more than a timer. It combines detailed time and activity tracking with project boards, Gantt planning, resource planning, budgets, communication, client access, billing, recurring invoices and profitability analytics in one connected workspace.
Clockify
An established time-tracking platform with projects, budgets, scheduling, monitoring, expenses, invoicing and reporting. Team chat and board or Gantt project management come from other CAKE.com products, Pumble and Plaky.
Feature comparison
"Native" means the capability is part of TimeMagick itself. Where Clockify relies on a separate CAKE.com product, we name it; Clockify plan names show where a feature sits on its pricing page.
| Feature | TimeMagick | Clockify |
|---|---|---|
| Time tracking | ||
| Timer and manual time | Yes; manual time requires a written reason and approval | Yes |
| Project and task time tracking | Yes; every hour carries its client, project, task and member into budgets, billing and profitability | Yes |
| Desktop apps | Windows app with activity tracking | Yes |
| Mobile apps | iOS and Android, reported separately from desktop | Yes, with offline tracking |
| Timesheets | Yes; member and personal timesheets | Yes |
| Attendance and overtime | Arrive and leave times, overtime and days late against contracted hours | Yes (Standard and above) |
| Approvals | Manual time, tracked time with billable percentage, expenses and recurring invoices | Yes (Standard and above) |
| Monitoring | ||
| App and URL activity | Yes; classified productive, neutral or unproductive per role or member | Yes (Pro and above) |
| Screenshot monitoring | No, by design: activity data instead of screen images | Yes, on paid monitoring plans |
| Idle tracking | Yes; configurable threshold, plus Private Time | Yes |
| Projects and planning | ||
| Project budgets | Yes; budget vs spent on cards, overview, Gantt, approvals and dashboards | Yes; estimates (Pro and above) |
| Budget alerts and forecasting | Yes; alerts and forecasting connected to project profitability | Yes (Pro and above) |
| Kanban-style project board | Native drag-and-drop board with custom and automatic statuses | Via Plaky (separate CAKE.com product) |
| Interactive Gantt | Native; per project and across the client portfolio | Via Plaky Pro (separate CAKE.com product) |
| Scheduling and resource planning | Native project scheduling and resource planning | Yes (Pro and above) |
| Communication and clients | ||
| Project communication | Native; a channel inside every project | Via Pumble (separate CAKE.com product) |
| Direct and group messaging | Native direct messages and groups | Via Pumble (separate CAKE.com product) |
| External client workspace | Native CLIENT workspace: Dashboard, Projects, Timesheets, Report, Message Channels, Sensai | Shared report links; no client role identified |
| Money | ||
| Expense tracking | Project-linked, custom categories, approval, Lunch | Yes (Pro and above) |
| Recurring expenses | Yes; schedules, approval and payment history | No native recurring expenses identified |
| Invoicing | Duration and quantity lines, tax, notes, PDF, status, multiple entities and billing accounts | Yes (Standard and above) |
| Recurring invoices | Scheduled recurring invoices with an approval workflow | Yes (Standard and above) |
| Billable vs billed hours | Project Billing: billable vs billed hours per client and project | Invoiced status on time entries |
| Cost and profit reporting | Profit and margin by client and project | Labor cost and profit (Pro and above) |
| Profitability KPI module | 14 headline KPIs plus client and project insights | No KPI module identified |
| Client Health | Active, warm or cold status per client | No native equivalent identified |
| Reporting, access and platform | ||
| Report export | Formatted Excel | PDF, CSV and Excel |
| Roles and permissions | Custom roles across 40 permission modules | Owner, Admin, Manager and user roles with configurable permissions |
| API and integrations | No public API or third-party integrations | Yes; public API and integrations |
| Pricing model | Per user; every feature on every plan | Free plan; paid features tiered by plan |
Clockify information reviewed September 2026 from Clockify's public product, help and pricing pages. Features and plans change; verify before purchasing.
Time tracking that feeds the rest of the project
In TimeMagick, a tracked hour is more than a timesheet line. It is recorded against a project and task, and the same hour burns the project budget, goes through approval with a billable percentage, appears in Project Billing, and ends up in the client's margin. Nothing is exported or re-keyed along the way.
The Windows desktop app and the iOS and Android apps track time and activity, with desktop and mobile time reported separately. Manual time carries a written reason and goes to approval, and each member's day shows worked, idle, manual and private time with arrive and leave times.
Clockify also tracks project and task time, with timers, timesheets, browser extensions and offline mobile tracking.
Explore TimeMagick time trackingMonitor productivity without watching employees' screens
TimeMagick gives managers detailed activity, app and URL visibility without screenshot capture. Managers can understand how work time is being used without collecting images of employees' screens, documents, conversations or other visible desktop content.
It is a data-based rather than image-based approach: less intrusive, more privacy-conscious, and a better match for teams that want activity visibility without screen capture.
TimeMagick
Activity data, never screen images
- Activity % from keyboard clicks, mouse clicks and mouse movement
- A configurable activity calculation
- Active app and URL, with time per item
- Productivity classification per role or member
- Idle time with a configurable threshold
- Private Time: time counted, app and URL detail withheld
- No screenshots are taken
Clockify
Also offers screenshot monitoring
On paid monitoring plans, Clockify's desktop software can capture screenshots that admins and managers can view, alongside app, website and idle activity.
Run the project where the hours are tracked
The same project your team works on is the project being tracked, budgeted, scheduled, discussed, billed and measured for profitability.
- A drag-and-drop Projects board with custom statuses, plus two that update automatically from tracked time
- A native interactive Gantt: project and task hierarchy, drag to reschedule, resizable durations, assignees and progress
- A portfolio Gantt across every client
- Project scheduling and resource planning
- Budgets against spent time, with budget alerts and forecasting
Clockify supports projects, estimates, budgets, scheduling and forecasting; board and Gantt views come from Plaky, a separate CAKE.com product.
Explore project managementKeep the conversation inside the project
Every TimeMagick project has its own channel, with file attachments, next to its tasks, hours and budget. The team also has direct messages and groups, all with the same users, projects and permissions as the rest of the product.
With TimeMagick, the team does not need to move between separate products to connect a project conversation with its tasks, hours, budget and client access.
Clockify itself does not provide the same native project communication workflow; CAKE.com offers Pumble separately for team communication.
Explore project communicationA dedicated workspace for clients
Client Members are external accounts linked to one or more of your clients. They sign in to their own TimeMagick workspace with a Dashboard, Projects, Timesheets, Report, Message Channels and Sensai, separate from your internal team's experience.
This is not merely a shared report link. It is a client-facing workspace inside TimeMagick.
Clockify can share reports externally. TimeMagick gives the client an actual workspace.
See the client portalBilling starts before the invoice
TimeMagick treats billing as part of project delivery rather than an isolated invoice screen:
- Time is tracked against the project and task.
- The approver sets a billable percentage.
- Project Billing shows billable against billed hours per client and project.
- A one-off invoice, or a scheduled recurring invoice that goes through approval, is created.
- The result flows into project and client profitability.
Invoices support duration-based and quantity-based lines, taxes, notes, PDF download and a status, from multiple issuing entities and billing accounts.
Clockify also supports invoicing and recurring invoices, on its Standard plan and above.
Explore billing and invoicingGo beyond a basic profit figure
TimeMagick turns project and client data into a broader commercial-performance view: Revenue, Profit, Avg Client Profit, Avg Client Margin, Effective Rate, Utilisation, Projects Over Budget, Repeat Client %, Retention %, Avg Project Gap and Revenue Concentration, plus Most and Least Profitable Clients, Falling Activity, Uninvoiced Hours, Low-Profit Projects and Client Health.
It answers which clients and projects are worth the work, which hours still need invoicing and which relationships are cooling, rather than stopping at cost-versus-billable reporting.
Clockify supports labor cost and profit reporting through billable and cost rates.
TimeMagick illustration (demo data).
Control access at a more granular level
TimeMagick roles are yours to design. Each custom role is set across 40 permission modules, with View, Create, Update and Delete where they apply. Reports and Export Report, Projects and All Projects, and Project Channel and All Project Channels are separate modules, and clients get the locked CLIENT role.
Clockify uses Owner, Admin, Manager and user roles with project access and configurable permissions.
Explore roles and permissionsMore capability without climbing through feature tiers
TimeMagick
- Freelancer$4.50/month, or $3.80 billed yearly; up to 2 users
- Business$9.50/user/month, or $7.60 billed yearly; 30-day free trial
- EnterpriseCustom pricing for 30+ users
Every TimeMagick plan includes the full feature set:
- Time and activity tracking
- Project board and Gantt
- Resource planning
- Budgets, alerts and forecasting
- Project communication
- Client workspace
- Expenses
- Invoicing and recurring invoices
- Profitability KPIs
Clockify
Per user/month, billed annually
- Free$0
- Basic$3.99
- Standard$5.49
- Pro$7.99
- Enterprise$11.99
- CAKE.com Productivity Suite$12.99
Clockify offers a Free plan. Many advanced monitoring, scheduling, expense, budget and forecasting, and profit features sit in higher Clockify tiers.
Monthly billing costs more. Clockify pricing checked: September 2026. Verify before purchasing.
For a project-based team that needs the broader workflow shown on this page, TimeMagick includes the full product feature set without moving through feature tiers. See TimeMagick pricing.
Why teams choose TimeMagick instead of stitching tools together
TimeMagick's features operate on the same project, client, time and billing data inside one product. A tracked hour burns the budget that drives alerts and forecasts, is approved with a billable percentage, appears in Project Billing, is invoiced, and ends up in the client's margin and Client Health, while the project's conversation and the client's view sit on that same project.
One project record. One connected workflow.
Tracked work. Recorded against a task, with activity detail.
Project and task. Carry the client, members, due dates and conversation.
Planning. Board, Gantt and resource planning.
Budget. Spent against budget, with alerts and forecasting.
Approval. The approver sets what is billable.
Billing. Project Billing: billable against billed hours.
Invoice. One-off or scheduled recurring.
Client workspace. Clients follow the same projects.
Profitability. Client margin, effective rate, Client Health.
TimeMagick
One product, one project record
- Time and activity tracking
- Board, Gantt, resource planning
- Project channels, DMs, groups
- Client workspace
- Budgets, billing, recurring invoices
- KPIs and Client Health
CAKE.com Productivity Suite
Separate products
- Clockify: time tracking
- Pumble: team chat
- Plaky: boards and Gantt
Why choose TimeMagick over Clockify?
Choose TimeMagick if you want more than time tracking
Clockify is a capable time tracker. TimeMagick is the stronger choice when your business needs time tracking connected natively to project delivery, communication, client access, billing and profitability.
- Project board and Gantt inside the same product
- Resource planning
- Budget alerts and forecasting
- Project channels and team messaging
- A workspace for your clients
- Monitoring without screenshots
- Approvals and billable percentages
- Project Billing
- Recurring invoices
- Project expenses
- Profitability KPIs and Client Health
- Granular custom permissions
- Every feature on every plan
Clockify may still fit specific requirements
- A public API or a larger integration ecosystem
- A free plan
- Browser extensions
- Offline mobile tracking
- Screenshot capture
- PDF or CSV report export
Running client projects? See how TimeMagick fits agencies and engineering studios, or compare TimeMagick vs Toggl and TimeMagick vs Harvest.
TimeMagick vs Clockify: key facts
- TimeMagick tracks activity without capturing screenshots.
- TimeMagick's project board, Gantt and resource planning are native to the same product as time tracking.
- TimeMagick has budget alerts and forecasting connected to project profitability.
- TimeMagick provides project channels, direct messages and groups natively.
- TimeMagick gives clients a dedicated workspace with Dashboard, Projects, Timesheets, Report, Message Channels and Sensai.
- TimeMagick shows billable against billed hours in Project Billing before invoicing.
- TimeMagick includes scheduled recurring invoices with an approval workflow.
- TimeMagick adds a 14-KPI profitability layer and Client Health.
- TimeMagick includes every feature on every plan.
- Clockify offers a public API, integrations and a free plan.
- In the CAKE.com suite, team chat and board or Gantt views come from Pumble and Plaky.
- Clockify information reviewed September 2026.
Frequently Asked Questions
How TimeMagick compares with Clockify. Clockify information reviewed September 2026.
Is TimeMagick a Clockify alternative?
Yes. For project-based teams, TimeMagick goes beyond a conventional time tracker by combining time and activity tracking with native project management, resource planning, communication, client access, billing and deeper profitability analytics in one product. Clockify offers additional ecosystem advantages such as its public API, integrations and free plan.
Does Clockify support project budgets?
Yes. Clockify has time and budget estimates with budget alerts and forecasting on its Pro plan and above. TimeMagick connects budgets to the whole project: budget against spent time appears on project cards, the overview, the Gantt, approvals and dashboards, and its budget alerts and forecasting feed Projects Over Budget and project margin in the profitability module.
Does Clockify support profitability tracking?
Yes. Clockify reports labor cost and profit using billable and cost rates. TimeMagick extends this into a dedicated KPI and Client Health layer covering client margin, effective rate, low-profit projects, uninvoiced hours, retention and revenue concentration.
Does Clockify take screenshots?
Yes, Clockify can capture screenshots on paid monitoring plans. TimeMagick deliberately does not. Instead, it tracks activity signals, apps, URLs, idle time and productivity without capturing screen images.
Does TimeMagick take screenshots?
No. TimeMagick never captures screen images. Managers see activity from keyboard clicks, mouse clicks and mouse movement, app and URL usage classified by productivity, and idle time, and members can switch to Private Time to withhold app and URL detail.
Which product has project chat?
TimeMagick. Every TimeMagick project has its own channel, alongside direct messages and groups, in the same product as the project's tasks, hours and budget. Clockify points to Pumble, a separate CAKE.com product, for team communication.
Which product has Gantt planning and resource planning?
TimeMagick has both natively: an interactive Gantt per project and across the client portfolio, plus project scheduling and resource planning, in the same product as time tracking. Clockify has scheduling and resource planning; its Gantt view comes from Plaky, a separate CAKE.com product.
Can both create invoices?
Yes. TimeMagick treats billing as part of project delivery: the approver sets a billable percentage, Project Billing shows billable against billed hours per client and project, and invoices, including scheduled recurring invoices with approval, are created from that approved work. Clockify also creates invoices from billable time.
Does TimeMagick support recurring invoices?
Yes. In TimeMagick you schedule a recurring invoice and choose when it becomes due; when it does, it appears in TimeMagick and goes through the approval workflow. Clockify also offers recurring invoices on its Standard plan and above.
Which is better for project-based agencies?
TimeMagick is the stronger fit for agencies that want project delivery, time, resource planning, communication, client access, billing and profitability in one product. Clockify may fit an agency whose main requirement is a public API and integrations, screenshot capture or a free plan.
Go beyond time tracking
Start a 1-month free trial with every feature included, and run your next project in TimeMagick.