Keep project visibility and financial control as your organization grows

Give managers visibility without collecting screenshots

Managers of distributed teams need to know how time is spent without keeping an archive of people's screens. TimeMagick records Activity % from keyboard activity, mouse clicks and mouse movement, with weights and maxima your company configures, plus app and URL usage, idle time over your threshold and productive, neutral or unproductive classifications per role or member.

No screenshots are taken, and Private Time keeps app and URL detail out and is not counted as worked time. Who can see activity data is itself a permission.

Replace ad-hoc approvals with a defined workflow

In a growing company, approvals by message and memory stop scaling. TimeMagick gives each kind of approval its own queue, with its own filters and a Pending, Approved or Declined state for every item:

• Manual Time: Pending, Approved and Declined, each entry with its reason
• Tracked Time: Pending and Approved, with a billable percentage and billable time per entry
• Company Expenses: Pending, Approved and Declined
• Recurring Expenses: each due charge approved before it is written to Payment History
• Recurring invoices: approved when they become due

Manual Time, Tracked Time, Company Expenses Approval and Recurring Expenses Approval are separate permission modules, so a role can approve time without access to expense approvals.

Plan resources across projects

Simultaneous projects compete for the same people. Resource planning shows who is assigned to which project tasks, week by week, across every project, so a manager can see that one designer is booked on three projects before a fourth is promised.

It shows the allocation; decisions about who moves where stay with your managers.

Keep communication tied to the work

Across many teams, a project decision made in a private chat is lost to the next person on the project. Every TimeMagick project gets its own channel automatically, beside its tasks, hours and budget, with files, emoji, unread badges and search.

Direct messages and groups cover everything else, and project channel access follows permissions: Project Channel for your own projects, All Project Channels for everyone's.

Build billing governance around approved work

Invoices should follow from decisions that were made and recorded, not from whoever last exported a timesheet:

1. 6 hours worked
2. approved at 80%
3. 4.8 billable hours
4. Project Billing
5. invoice

Project Billing shows billable against billed hours for every client and project, so work is not invoiced twice or forgotten. Scheduled recurring invoices go through approval when they become due, and each invoice has a status, due date and PDF.

Give every manager the report they need

Different managers need different cuts of the same hours. TimeMagick has six reports: a portfolio Client Gantt, client hours by day, a client detailed report with budget hours, time spent, billable hours and billable amount, and member, project and expense reports. They filter by client, project, member, task and date range and export as formatted Excel.

Export Report is its own permission, separate from viewing, so a role can read a report without extracting the data.