Know which projects and clients actually make money
TimeMagick is project profitability software built on the work your team already tracks. Hours, project budgets, client rates, expenses and billing sit in the same system, so you can compare client revenue, profit and margin, see projects over budget, and find hours that haven't been invoiced.
1-month free trial
Busy does not always mean profitable
Activity, revenue, margin and profitability are different things. In project-based work they drift apart quietly, one hour at a time.
Activity
A project can be busy every week and still be losing money, because hours are being spent that the fee doesn't cover.
Revenue
A large client can generate the most revenue and still produce a weak margin once the hours and costs behind it are counted.
Budget
A project can be delivered on time and to the client's satisfaction, yet use far more engineering hours than were planned.
Billing
Work can be finished and approved but still not have reached an invoice, so it has cost you hours without yet producing revenue.
Why TimeMagick can show profitability
Profitability numbers are only as good as the data under them. Tracked time, project budgets, client rates, project expenses, approvals, project billing and invoices all live in TimeMagick, and each step below happens in the same product, on the same projects, so the KPIs draw on the hours, costs and billing your team recorded in TimeMagick rather than on figures copied between tools.
Tracked work
Time is recorded against a specific project and task.
Project and client
The project holds its budget and delivery information; its client carries an hourly rate in its own currency.
Costs
Project-related expenses are recorded in TimeMagick.
Approval
Tracked time goes through approval, where the billable percentage can be adjusted.
Project Billing
Billable hours are compared with hours already billed.
Invoice
Billable work becomes invoice lines and invoice records with a status.
Profitability analytics
The KPI module shows revenue, profit, margin and other indicators from the same data.
Not every step is automatic: setting budgets and rates, approving time and creating invoices remain part of your team's workflow. The point is that nothing has to be exported between separate tools along the way. These are project and client profitability analytics built from operational data, not formal accounting statements.
14 business KPIs
The KPI module opens with 14 headline metrics, each shown with its change from the previous period. Grouped here by what they tell you:
Profitability
- Revenue
- Profit
- Avg Client Profit
- Avg Client Margin
- Effective Rate
Client relationships
- Active Clients
- Cold Clients
- Avg Cooperation Length
- Repeat Client %
- Retention %
- Avg Project Gap
Delivery and capacity
- Utilisation %
- Projects Over Budget
Risk
- Revenue Concentration %
Effective Rate
Effective Rate is shown as an amount per hour next to your revenue and profit, so the value of an hour of your team's work sits beside the totals.
Utilisation % and Projects Over Budget
Two delivery metrics tracked in the same headline row: Utilisation % and the number of Projects Over Budget.
Retention and repeat clients
Repeat Client %, Retention %, Avg Cooperation Length and Avg Project Gap describe how your client relationships are developing, not just what they earned this month.
Profitability over time
A single month can mislead. Four trend views show how things are changing:
- Revenue Trend and Profit Trend, side by side.
- Billable vs Non-Billable Hours, to see how much tracked work is billable.
- Client Activity Trend, showing active, warm and cold clients over time.
Client and project profitability insights
Six insight tables turn the headline numbers into specific clients and projects to look at.
Most Profitable Clients
Clients ranked by profit, with their margin, so you can see which relationships carry the business.
Least Profitable Clients
The clients with the weakest profit and margin, where pricing, scope or delivery may need a second look.
Low-Profit Projects
Individual projects with weak profit and margin, so problem jobs are visible by name.
Falling Activity
Clients whose activity this period is lower than in the previous period, shown with their status.
Uninvoiced Hours
Hours by client that have not yet made it through billing, so finished work doesn't quietly go unbilled.
Revenue Concentration
How much of your revenue comes from your top clients, with a risk indicator, showing how dependent the business is on a few relationships.
Client Health
The Client Health ledger puts every client on one line: revenue, profit, margin, cooperation length, last activity and an Active, Warm or Cold status.
For a business running many client relationships at once, it shows which clients are active, which are going quiet, and which are busy but thin on margin. The ledger is searchable and exportable.
A fixed-fee engineering project
An engineering studio sells a fixed-fee drawing package with an hour budget. Engineers track time against that project and its tasks from the desktop app. Revisions come in, and the hours keep climbing, while the invoice value stays the same.
Because the hours, the budget and the billing belong to the same project in TimeMagick, the change shows up where it matters: on the project's budget, and in the project and client profitability views, rather than weeks later in a spreadsheet.
Reports or Profitability?
They answer different questions from the same data.
Reports answer
- Who worked, on which project and task
- How many hours, on which dates
- What was billable
Profitability answers
- Which clients are profitable, and which projects have weak margins
- Which projects exceed budget
- Where hours remain uninvoiced
- Whether revenue is concentrated in a few clients
- How client relationships are changing
Where the numbers come from
Time tracking
Where the hours come from: time recorded against a project and task.
Project management
Projects, budgets, tasks and the Gantt that hold the delivery side.
Reports & analytics
Time and project reports, timesheets and formatted Excel export.
Pricing
Freelancer, Business and Enterprise plans, with a 1-month free trial.
Profitability in TimeMagick: key facts
- TimeMagick includes a dedicated KPI and profitability module.
- The KPI module contains 14 headline metrics with period-over-period changes.
- TimeMagick tracks Revenue and Profit.
- TimeMagick includes Avg Client Profit and Avg Client Margin.
- TimeMagick displays Effective Rate.
- TimeMagick tracks Utilisation % and Projects Over Budget.
- TimeMagick includes Repeat Client % and Retention % metrics.
- TimeMagick includes Revenue Concentration %.
- TimeMagick provides Revenue Trend and Profit Trend charts.
- TimeMagick compares Billable and Non-Billable Hours in a trend chart.
- TimeMagick includes Most Profitable Clients and Least Profitable Clients tables.
- TimeMagick shows Uninvoiced Hours by client.
- TimeMagick lists Low-Profit Projects.
- TimeMagick includes a Client Health ledger.
- Client Health shows revenue, profit, margin, cooperation length, last activity and Active/Warm/Cold status.
- TimeMagick's profitability functionality operates inside the same product used for time tracking and project management.
Frequently Asked Questions
Project and client profitability, KPIs, uninvoiced hours and Client Health in TimeMagick.
Does TimeMagick track project profitability?
Yes. TimeMagick has a dedicated KPI and profitability module that shows revenue, profit and margin information using the time, project, expense and billing data held in the same system. It includes Low-Profit Projects, Projects Over Budget and client profitability views.
Can TimeMagick show which clients are most profitable?
Yes. The Most Profitable Clients and Least Profitable Clients tables show each client's profit and margin.
Does TimeMagick track client margin?
Yes. Avg Client Margin is one of the 14 headline KPIs, and margin per client appears in the client profitability tables and in the Client Health ledger.
What profitability KPIs does TimeMagick include?
14 headline metrics with period-over-period changes: Revenue, Profit, Avg Client Profit, Avg Client Margin, Effective Rate, Active Clients, Cold Clients, Utilisation %, Avg Cooperation Length, Projects Over Budget, Repeat Client %, Retention %, Avg Project Gap and Revenue Concentration %.
Can TimeMagick identify projects that are over budget?
Yes. Projects Over Budget is one of the headline KPIs, and the Low-Profit Projects table lists projects with weak profit and margin. Budget against spent hours is also shown on each project card.
Does TimeMagick show uninvoiced hours?
Yes. The Uninvoiced Hours table shows uninvoiced hours by client, and the Project Billing view compares billable hours with hours already billed.
Does TimeMagick track Effective Rate?
Yes. Effective Rate is one of the 14 headline KPIs, shown as an amount per hour with its change from the previous period.
Can TimeMagick compare billable and non-billable hours?
Yes. The Billable vs Non-Billable Hours trend chart compares the two over time.
What does TimeMagick Client Health show?
For each client: revenue, profit, margin, cooperation length, last activity and an Active, Warm or Cold status. The Client Health ledger can be searched and exported.
See what your projects actually earned
Start a 1-month free trial and track your first project from hours to margin.